In-person meetings permit more natural conversations and non-verbal signals, which aren’t possible in a virtual setting. But with a little planning and effort, nonprofits can ensure effective meeting dynamics when switching to virtual formats.
Virtual board meetings can be equally productive as in-person sessions if you are adopting best practices. Consider the following tips to ensure that your meetings are effective and enjoyable:
Comprehensive Preparation
Virtual meetings require more extensive preparation than in-person meetings. A detailed agenda, with clearly defined discussion topics and time limits for each topic, must be communicated prior to the meeting so that directors can research any information they require and prepare questions or suggestions before the meeting gets underway.
Share Meeting Materials Early
It’s easy to lose track of time during a virtual meeting when you’re able check your the internet or social media. It is important to provide all necessary meeting materials, information and documents at least one week prior to the session. This will stop participants from wasting time during meetings and allow them more time to take part in discussions and take decisions.
Use a virtual board administration software platform, like OnBoard, to give your board members access to all required items and resources ahead of the meeting. In this way you will be able to avoid the common distractions of technical issues and connectivity problems that can disrupt or delay meetings. To help avoid these issues ensure that your board management software company check all the connections and equipment for each participant prior to the start of the meeting.
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