It isn’t easy to manage a lot of paperwork, whether you utilize file cabinets or a computer folder or an online storage system such as Google Drive. Employees spend over 2.5 hours per day searching for vital information to do their jobs. The jumble of paper documents is also difficult and overwhelming.
Fortunately, this issue can be resolved by moving to an online document management system. A system that automatizes document processing and eliminates manual workflows can be utilized to assist organizations collaborate with remote teams.
The most efficient document management software streamlines a number of processes. This includes capturing new documents via email or scanners and routing them based on established rules. This lets staff focus their attention on more important tasks. They also provide a range of features that improve accessibility to documents and organize them, including version control which tracks changes and lets you roll back documents to earlier versions. Other useful features include a robust search tool that lets users to narrow their search results by document type, index values Keywords, as well as full-text.
The best document management solutions offer redundancy of data so that your business will be able to access vital information even when the server goes down or a natural disaster boardroom world blog occurs. Many document management solutions are mobile, allowing employees to work from the office or go on the move using mobile devices, a web browser, Android and iOS apps and integrations with ERP applications accounting software, accounting software and many more.